How to Prepare Your Office for End of Year Purge Shredding

It’s the end of the year! That means there’s a lot of purging and document destruction to do. One of the best things to do when getting ready to prepare is to have a shredding schedule available. This ensures you and your staff will know the basics of how data should be handled, what should be shredded for year-end, when the shredding will take place, why you should be shredding certain items, and what can happen if you don’t properly shred documents.

Figuring Out Your Document Retention Strategy

Every business should have a document retention strategy to follow which makes things a lot easier when coordinating shredding schedules. There are certain laws in place that businesses must adhere to. The thing is, a lot of small businesses don’t realize how important a document destruction plan is to avoid compromising sensitive information.

A very important law is the Health Insurance Portability and Accountability Act (HIPAA). This law requires that patient information must be shredded. The Fair and Accurate Credit Transaction Act (FACTA) and The Gramm-Leach-Bliley Act (GLBA) are also very important laws that help to protect customer information.

Knowing how to keep data secure can keep your business out of hot water. Having an over-the-counter small shredder is not going to do the jog – you need a professional.

Convenient Shredding Services 

Businesses need shredding services to keep their businesses going. Having document disposal solutions like mobile shredding can help with getting rid of sensitive data without compromising clients. Building confidence within your clients and customers starts with avoiding data breaches of their information. Once the staff understands how crucial it is to make sure these protocols are adhered to, everyone should be able to get on board, especially when returning to the office.

Drop-off-Shredding Solutions

If you have some people working at home, providing drop off shredding solutions is also a good alternative to having them stack things up like a packrat. The longer documents lie around their workspaces, the easier it is for the information to become compromised. Keeping your work-at-home team in the loop with these types of services will have them prepared when their pick-up day comes. Pick up shredding is very popular now that there are so many people working from home, and it provides a great alternative to trying to get everyone to come back to the office unnecessarily.

Contacting Shred America for Shredding Services

The best way to get your solutions in order is by working with a team that understands what you need, why you need it, and when you need it. The team at Shred America is ready and waiting to help you figure out a schedule that includes onsite shredding, mobile shredding, pickup, and drop-off shredding whenever you need. They are also able to help you figure out what documents need to be shredded and when.

Keep your business in the clear to avoid penalties. Contact the team at Shred America and start getting in compliance today!